How to Apply for HRDF Claimable Training & Team Building Programme

How to Apply for HRDF (HRD Corp) Claimable Training & Team Building in Malaysia (2026 Guide)

At Top Build Team Global, we provide complete guidance and end-to-end support throughout the HRDF (HRD Corp) claim application process. As a certified training provider, we ensure a smooth, hassle-free experience so your organization can maximize its levy under the latest 2026 HRD Corp guidelines.

Step 1: Contact Our Team

Share your training or team-building objectives, preferred dates, number of participants, and budget requirements with our expert consultants.

Our team will recommend the most suitable HRDF-claimable programme based on your organizational goals, whether you need:

• Team Building Programmes

• Leadership Development

• Sales & Customer Service Training

• Communication Skills

• Management & Supervisory Training

• Employee Engagement & Wellbeing Programmes

Step 2: Receive Proposal & Quotation

We will prepare a detailed, HRD Corp-compliant proposal that includes:

• Programme objectives & learning outcomes

• Training agenda & methodology

• Certified trainer profile

• Venue options (if required)

• HRDF claimable breakdown

Our consultants will clearly explain the estimated HRDF claim amount and any potential company top-up required under the SBL-Khas scheme.

Step 3: HRDF Grant Application Submission (e-TRiS)

Once the proposal is confirmed, our team will provide the exact documents you need to facilitate your HRDF grant application on the e-TRiS portal, including the training proposal, trainer profile, and quotation.

2026 HRD Corp Rule Update: Employers must now obtain grant approval 14 calendar days before the training commences. We highly recommend starting the submission process at least 3 to 4 weeks prior to your target date to allow ample time for processing.

Step 4: HRDF Approval & Query Resolution

HRD Corp will review the application and may request additional information.

2026 HRD Corp Rule Update: Each grant application is now limited to one query only, and employers must respond within 5 calendar days, or the application will expire. Additionally, approved grants can no longer be modified. Any changes to dates or details after approval will require a cancellation and a completely new submission.

Once approved, the training must commence between 14 and 90 calendar days from the approval date.

Step 5: Programme Delivery

Our certified trainers and facilitators will conduct the training or team-building programme according to the strictly approved learning objectives and schedule. Participants will engage in experiential learning activities designed to directly enhance workplace performance, communication, leadership, and collaboration.

Step 6: Completion & Documentation

Upon programme completion, Top Build Team Global will promptly provide all mandatory documents required for claim submission:

• Official attendance records (T3 Forms)

• Participant evaluation forms

• Training report (if applicable)

• Tax invoice

• Joint Declaration Form (JD14)

Step 7: Claim Reimbursement

The employer submits the required post-training documents via e-TRiS for final reimbursement. Depending on the approved grant, companies may be eligible to claim:

• Course / Trainer Fees

• Trainee Daily Allowance

• Consumable Training Materials

• Transportation or Flight Costs (where applicable)

• Accommodation Costs (subject to HRD Corp's Allowable Cost Matrix)

Reimbursement is strictly subject to HRD Corp’s prevailing policies.

Frequently Asked Questions (FAQ)

What is the SBL-Khas Scheme?

SBL-Khas (HRD Corp Claimable Courses) is a scheme that allows registered employers to fund approved training directly from their accumulated levy account. Instead of paying the training provider out of pocket and claiming it back later, HRD Corp deducts the course fee straight from your levy and pays the approved training provider (like Top Build Team Global) directly.

Which employers are eligible to apply?

Any Malaysian company registered with HRD Corp that pays the mandatory HRD levy (compulsory for companies with 10 or more Malaysian employees, optional for 5-9 employees) is eligible. Your company must have an active levy balance free of outstanding arrears or interest to secure grant approval.

What items are claimable under SBL-Khas?

Alongside the core course fees paid to the training provider, employers can typically claim for trainee daily allowances, meal allowances, consumable training materials, and travel expenses (transportation and accommodation). All claims must adhere to the limits set out in HRD Corp’s Allowable Cost Matrix.

What documents are required for the Grant Application and Claim?

For the Grant Application (Before Training): You will need the course quotation/invoice, the trainer’s profile, and the detailed course content/schedule.

For the Claim Submission (After Training): You will need the official tax invoice, receipt/proof of payment, signed attendance sheets (T3), participant evaluation forms, and the Joint Declaration Form (JD14). Top Build Team Global supplies all provider-side documentation for you.

Why Choose Top Build Team Global?

• 100% HRDF Claimable Programmes (SBL-Khas)

• Complete Application Guidance to navigate the strict 2026 rules

• Certified & Experienced Trainers

• Customized Learning Solutions tailored to your goals

• Nationwide Programme Delivery

• Indoor & Outdoor Team Building Specialists

Let our team help you safely maximize your HRDF levy while creating impactful learning experiences for your employees. Contact Top Build Team Global Today or catch up on our Latest News & Updates to start planning your next corporate event!