How to Choose the Right Coffee Machine for Your Workplace
A trusted decision guide for Malaysian offices, factories, showrooms & co-working spaces
1. Identify Your Office Size & Coffee Volume
Different machines suit different team sizes.Small Office (1–30)
- 20–50 cups/day
- Hot Beverage Machine OR Small Bean-to-Cup Machine
- Low maintenance, Simple Operation
Medium Office (30–80)
- 50–150 cups/day
- Fully Automatic Bean-to-Cup OR Hot Beverage Machine
- Speed & drink variety, self-cleaning
Large Office (80–300+)
- 150–500+ cups/day
- Commercial full-auto table-top Beans to Cups or Hot Beverage Coffee Machine
- High durability, fast brewing, large bean/hopper capacity
2. Choose Based on Drink Preferences
Ask what your office usually drinks:- If your team loves café-style: Latte, Cappuccino, Flat White, Mocha
- Local Style White Coffee/ Teh Tarik / Chocolate Drink
→ Choose Fully Automatic Bean-to-Cup Machine
→ Choose Fully Automatic Hot Beverage Vending Machine - If your team prefers simple local style coffee: → Choose Fully Automatic Hot Beverage Vending Machine
→ Choose Powder or Instant Machine - If your team likes customisation: Premium coffee beans, Strength, good milk foam, best aroma
→ Choose High-end fully automatic coffee machine
3. Consider Cost & Billing Method
Coffee machine providers usually offer:FOC Rental (Most common for offices)
a. Base by monthly consumable commitment per month
b. Includes maintenance + servicing
c. Good for offices without wanting to buy coffee machine
Rental (Most common for offices)
• RM250– RM850 depending on machine model & specification
• Includes maintenance + servicing
• Good for offices without wanting to buy coffee machine
Outright Purchase
• RM5,000–RM35,000 depending on machine model
• Good for long-term use but no monthly service unless added
popular cost-control per cup
• RM1.20 – RM2.00 per drink
• Ideal if your office has unpredictable coffee usage
4. Check Key Features That Matter for Workplaces
A good office coffee machine should have:Must-have features
- Automatic self-cleaning
- Large water tank or direct water connection
- Fast brewing (30–60 seconds per drink)
- Low maintenance
- Variety: latte, cappuccino, Americano, chocolate
Nice-to-have features
- Touch screen menus
- Multiple bean types
- Milk system auto flush
- Powder chutes (for Milo, chocolate, etc.)
- Cup size variations
5. Evaluate Service & Support
When renting/purchasing, check if the provider includes: Free maintenance
Free replacement machine if breakdown
Free cleaning service schedule
Bean / milk / chocolate supply
On-site technician response time (important!)
Good support = less downtime = happy staff.
Free replacement machine if breakdown
Free cleaning service schedule
Bean / milk / chocolate supply
On-site technician response time (important!)
Good support = less downtime = happy staff.
6. Match Machine Type to Workplace Scenario
| Workplace Type | Best Machine |
|---|---|
| Small startup | small bean-to-cup coffee machine model |
| Corporate Office | Medium–large bean-to-cup coffee machine |
| Showroom or retail | small bean-to-cup coffee / Hot beverage vending machine |
| Factory / high usage | Commercial high end Beans to cups & Hot beverage vending machine |
| Co-working space | Premium bean-to-cup (for consistency) |
7. Important: Test Before Committing
Most rental companies offer: Free DEMO tasting session
Demo machine figure & performance
Always test:
Demo machine figure & performance
Always test:
- Drink taste in mouth
- Machine Speed
- Cup capacity
- Maintenance & cleaning steps
Book a Free Coffee Machine Demo
Test the taste, speed & performance before committing.
Request Free DemoNeed Help Choosing?
Get a tailored recommendation based on your office size & budget.
